Request a Meeting Room

Port Washington organizations may request the use of the Hagedorn or the Lapham Meeting Rooms:

Hagedorn Meeting Room: for groups from 6 to 45 persons in attendance

Lapham Meeting Room: for groups from 20 to 178 persons in attendance

Attendance may be limited by table and seating arrangements.

The first time you use this system, you will need to create a Spaces account.  Next, choose a date and time.  Then, choose the room you wish to request. You may enter a request up to three months in advance. If you wish to make your event easily found on our Event Calendar, please create or assign an Organization when you submit your room request.

The request will be PENDING ONLY, until you receive a confirmation email.
By clicking “Request Now,” you agree to the terms of our Meeting Rooms and Small Study Rooms Policy.

Request Now…

For any further assistance, please call 516-883-4400 x101.


Equipment List
We offer a variety of A/V and technology equipment to support your meeting. If you wish to use any of the items below, the library requires that an A/V technician be assigned to your event. A fee will be assessed depending on the specific equipment and staffing required to support your event.

  • Computer Projection
    • Using a Library’s PC Laptop
      • These are Windows 7 PCs, which include PowerPoint, Microsoft Office & Windows Media Player.
        It is highly recommended that presenters bring their presentation on a USB flash drive to the event.
    • Using a Presenter’s Personal Laptop
      Please be sure to call or email our A/V staff and indicate the following:

      • Is the Presenter’s Laptop a Windows PC or an Apple MacBook?
      • Does the Laptop have VGA, HDMI or Thunderbolt Output for an LCD projector?
      • Will the Presenter require Audio from the Laptop?
  • Internet Access
  • Wired Microphone at Podium
  • Other Wired Microphones (1 – 4 additional microphones can be supplied)
  • Wireless Handheld Microphone
  • DVD Projection
  • CD Playback
  • Other Audio Playback (i.e. iPod, Tablet)
  • Piano and Stage Lights
  • Mobile TV Cart with DVD and VHS Playback

If your technical needs are not covered by the above list or if you are unsure of your technical needs PLEASE contact our A/V Tech. Department:
Jeff Zeh – zehj@pwpl.org or 516-883-4400 x141
Tony Traguardo – traguart@pwpl.org or 516-883-4400 x142